PART-TIME ADMINISTRATOR AT ST. JOHN’S UNITED METHODIST CHURCH, HAZLET, NJ

Job Description:

The 20hr/wk Part-Time Administrator at St. John’s UMC oversees administrative operations and supports church leadership. This role serves as a key link among the Senior Pastor, ministerial staff, church leaders, and members to help ensure facilities are used effectively, programs run smoothly, and office staff work together efficiently.

Key Skills Include:

• Excellent command of computer skills, willingness to learn new programs.  Attention to detail and accuracy.
• Excellent communication and writing skills.
• Ability to deal with people, especially volunteers.
• Capacity to recognize and deal with critical situations involving people and the ability to maintain confidentially.
• Flexibility and the ability to work under stress and meet deadlines.
• Ability to balance a wide range of responsibilities and staff needs.

 Activities/Responsibilities:

• Preparing Sunday bulletins
• Scheduling calendar and church events
• Maintaining and updating records for all church members
• Scheduling building usage for meetings, functions, rentals, repair work, weddings , etc.
• Maintaining accurate membership lists for all church committees
• Ordering supplies for Sunday Coffee Hour
• All correspondence regarding new members, visitors, baptisms, envelopes, etc.
• Preparing monthly Church Newsletter
• Typing and Distributing Charge Conference Reports
• Assisting in church sponsored programs and special events
• Handling related building use and property concerns with Board of Trustees and Senior Pastor (contact contractors as needed and scheduling maintenance)
• Assisting the staff and volunteers with any needs and directing volunteers where needed
• Coordinate events for the Conference (ie: set up, catering, enlisting volunteers)
• Assisting Nursery School Director and parents
• Ordering all office supplies, communion elements, candles and any other items needed for worship services
• Ordering flowers/plants for Sunday services and for Christmas /Easter
• Attending various meetings as required
• Providing access to all areas of the church when needed
• Handling mailing and postal affairs
• Ensuring office equipment is maintained in operational order

Compensation:

• Annual salary commensurate with experience and training.
• Two weeks’ vacation per year, one-week sick leave.  Scheduled leave is not to include major church holidays, Lent, Easter & Christmas.