Part-Time Church Secretary/Administrative Assistant | First UMC Westfield

April 18, 2019 | Job Opportunities


  • Strong communication, computer and organizational skills
  • Highly Proficient in MS Office Suite including Publisher, Word, Excel, PowerPoint
  • Proficient in Cloud based computer applications
  • Familiarity with MailChimp a plus
  • Conscious of the need for confidentiality, discretion and compassion
  • Ability to work professionally and independently without supervision

Role and Responsibilities: 

  • Work defined hours: 20 hours per week, 4 hours per day, 5 days per week
  • Report to senior pastor. Will be required to attend staff meetings which may be outside regular hours.
  • Act as receptionist in making appointments and receiving visitors including contractors, vendors during working hours.
  • Screen and route all incoming calls.
  • Notify Sr. Pastor of news/information received, including prayer requests, hospitalizations, deaths, surgeries, births etc.
  • Distribute mail to appropriate personnel.
  • Receive checks/bills/invoices and distribute appropriately.
  • Generate and prepare bulletins, Messenger, Connect. Working closely with the Communication Coordinator will greatly benefit this activity.
  • Type correspondence, sermons, other items for Sr. Pastor and the Conference office as needed.
  • Set up meetings/appointments for Sr. Pastor.
  • Organize & maintain church files.
  • Oversee church calendar, make reservations for use of church facilities, and communicate with outside organizations who regularly use the church in coordination with the Trustees.
  • Purchase and maintain all office & maintenance supplies.
  • Additional activities as assigned.

Click here to submit resume | Attention: Traci Basaman