Sharing or Leasing Property

Guidelines

One of the tasks of the District Board is to ensure that the local church complies with The Book of Discipline when sharing or leasing property. The Board is also responsible to help the local church consider its own health and vitality as well as the most effective deployment of its resources to make disciples for the transformation of the world. The following guidelines must be met for the Board to approve sharing or leasing of local church property:

  • Approval of the Board of Trustees, Church Council and Church Conference.
  • Signed Consent Form of the pastor and district superintendent
  • A written lease or agreement signed by two trustees of the local church and two representatives of the leasing party.
  • Compliance with the established Safe Sanctuary policy of the local church. If you don’t have a Safe Sanctuary Policy the church will need to put a policy in place. Please email your regional administrator.
  • A lease agreement must be renewed yearly on the anniversary date.
  • Certification of adequate insurance on the part of the lessee or a signed hold harmless agreement.

Approval Procedure

In order to have a sharing or leasing agreement approved by the Board, the local church must submit a completed Annual Shared or Leasing Property Checklist along with the materials specified in the checklist. The submission to the Board must be made at least 30 days in advance of the Board meeting. Unfortunately, the Board is unable to consider incomplete submissions. Click here for the name of your church’s DB liaison representative. Submit completed checklists and supporting documents electronically to your DB liaison representative.

Annual Renewal Procedure

The Board requires local churches that lease or share properties to submit an Annual Shared or Leased Property Checklist each year. The checklist must identify and include all leases or agreements that the local church intends to renew. The checklist and all supporting documents must be submitted at least 30 days in advance of the Spring board meeting.

Since all leases expire on the anniversary date, the local church is not required to go through the entire process of gaining approval from the Board for a lease renewal so long as the renewed lease remains unchanged. (Obviously, the effective dates of the lease will change by one year. The rate of rent or donation may also be adjusted without seeking new approval.) Submit completed checklists and supporting documents electronically to DB liaison representative. Click here for the name of your church’s DB liaison representative.

Board on Church Location and Building

  • District Board on Church Location and Building Liaison Representatives for Gateway North Parsonages

    District Board on Church Location and Building Liaison Representatives for Gateway North Parsonages

    This document is a list of the liaisons on the Board of Church and Location within the Gateway North District. Updated on 9.14.18

  • Parsonage Use Agreement

    Parsonage Use Agreement

    This document is the parsonage use agreement is for the trustees of the church and the renter. Updated on 8.29.18

  • Lease Agreement: Parsonage To Non-Profit

    Lease Agreement: Parsonage To Non-Profit

    This sample is for leasing the parsonage to a non-profit tax-exempt corporation - like a group renting for a group home, or women's shelter or half-way house. No church program is involved. Updated 8.29.18

  • Lease Agreement Church Sample

    Lease Agreement Church Sample

    This document is a sample of a lease agreement. This document was updated on 8.29.18.

  • Lease Agreement Sample: One Time Use Application

    Lease Agreement Sample: One Time Use Application

    This document is a form that should be filled out when requesting to use a building. Updated 8.29.18

  • Standards for Parsonages 2018

    Standards for Parsonages 2018

    The Book of Disciple does not mandate a parsonage committee however, it is strongly recommended that each local church Church Conference form a parsonage committee. The committee will follow-up to assure timely resolution of parsonage problems affecting the health of the pastor or pastor's family. The chairperson of the committee on pastor-parish relations, the chairperson of the board of trustees, and the pastor shall make an annual review of the church-owned parsonage to assure proper maintenance. (¶ 258.2 g (16) and ¶ 2532.4). Updated 8.29.18

  • Hold Harmless

    Hold Harmless

    This document is the agreement between the church and occupant. This document was updated on 8.29.18.

  • Consent Form

    Consent Form

    The Book of Discipline 2536 and 2538-2540, underlines when a written consent is required by the District Superintendent and Pastor. A consent is to be affixed to or included in the instrument of sale, conveyance, transfer, lease or mortgage, as required by the Discipline (consents to purchase do no need to be affixed but should be put in the records of the transaction). Updated on 8.29.18

  • Trust Clause for GCFA

    Trust Clause for GCFA

    Trust clauses ensure that United Methodist Church property continues to be used for United Methodist purposes. The attached pdf from GCFA outlines questions and answers for United Methodists. Updated 8.29.18