Why do we have annual church conferences?

The Charge Conference shall be the connecting link between the local church and the general church (¶ 247)… The primary responsibilities of the Charge Conference in the annual meeting shall be to review and evaluate the total mission and ministry of the church, receive reports, and adopt objectives and goals recommended by the church council that are in keeping with the objectives of the United Methodist Church (¶ 247.3).

When is my church conference? When are my forms due?

To see your district’s conference schedule and forms deadline, please click here.

What reports is a church required to complete? Where do I submit them? Who is responsible for completing each report?

A checklist of all required reports, where to submit each one, and the recommended committee or person responsible for each report can be found here.

What is the purpose of the reports we are asked to submit?

To better understand the purpose church conferences and of each report, please click here.

Why do we have to submit our church conference forms before our conference?

We ask for forms to be submitted ahead of time so the Regional Administrator and the District Superintendent can review the forms for any glaring mistakes. Additionally, each Regional Administrator is responsible for preparing the church conference forms of up to 180 churches in just under one month. Preparing the reports for all of these churches takes time. That is why we ask you to submit your reports in full and on time.

What is the pastor’s responsibility when it comes to the church conference forms?

The pastor is the administrative officer of the local church (¶ 340) and is the sole person ultimately responsible for ensuring the completion of all church conference forms. However, it is best if the appropriate committee or person complete each of their respective reports as this ensures accuracy in reporting.

What does a church need to print for its church conference?

For a list of documents that should be printed, please click here.

What should we bring to our church conference?

A church needs to bring enough printed copies of their church conference forms for all their members attending and a copy for their presiding elder.

Who do I contact if I am having trouble or have a general church conference question?

Please email your Regional Administrator. They will be happy to help you.

Do we need to submit a church conference booklet to our District Superintendent?

No, please do not submit a booklet to your DS. All the forms are accessible for the superintendents through the regional office. A paper copy is redundant. Please save the trees!