About Charge Conferences

Inspire, energize and motivate local congregations through high quality resourcing

As this next season of charge conferences begins, we thank you for the continued work that you do on behalf of your church. On this webpage, you will find instructions and resources available to assist you in completing the charge conference reports for your church. All reports are due by September 21.

Many of these reports are completed online in the Arena database for which a login is needed. This information was sent to pastors, churches, SPRC chairs, and lay servants during the week of July 1. The remaining reports are submitted by email to your Regional Administrator.

As this next season of charge conferences begins, it may be helpful to identify someone in your church that can help translate these reports and assist with completing them as they must be submitted in English. If you have any questions or need assistance, we are here to help. Please contact your Regional Administrator with any questions.

2020년도 구역회(Charge Conference)기간을 맞이하여 변함없이 개교회를 대표하여 이를 준비하시는 모든 분들께 감사 드립니다. 당 웹페이지에는 구역회에 필요한 보고서 작성에 도움을 드릴 안내사항 및 자료가 준비되어 있습니다. 모든 보고서의 제출기한은 9월 21일 입니다.

구역회 보고서 중 상당수는 연회 데이터베이스 아레나(Arena)에 로그인 하셔서 작성 및 제출하시도록 되어 있습니다. 아레나 로그인 정보는 각 교회의 목회자, 교회 사무실과 목회협력위원회(SPRC/PPRC) 위원장 및 평신도사역자(Lay servant) 분들께 7월 첫째 주에 이메일로 발송되었습니다. 아레나에 등재되지 않은 보고서는 해당 지방 행정 직원에게 이메일로 제출하시면 됩니다. 여기 를 클릭하셔서 교회총회에 필요한 보고서 목록을 확인하십시오.

모든 보고서는 영문으로 작성되어야 하며, 따라서 보고서 내용을 번역하고 작성하는 데에 도움을 주실 분을 섭외하시면 보다 수월하게 준비하실 수 있을 것입니다. 질문이 있으시거나 도움이 필요하신 경우 주저하지 마시고 여러분의 교회가 속한 지방의 행정직원 (Regional Administrator)에게 연락을 주시기 바랍니다.

A medida que comienza la temporada de la conferencias de cargos de 2020, le agradecemos el trabajo continuo que realiza en nombre de su iglesia. En esta página web, encontrará instrucciones y recursos disponibles para ayudarle a completar los informes de la conferencia de cargos para su iglesia. Todos los informes deben presentarse antes del 21 de septiembre.

Muchos de estos informes se completan en línea en la base de datos de Arena para la cual que se necesita un inicio de sesión. Esta información fue enviada a pastores, iglesias, presidents de SPRC y sirvientes laicos durante la semana del 1 de julio. Los informes restantes se envían por correo electrónico a su administrador regional.

A medida que comience esta próxima temporada de conferencias de la iglesia, puede ser útil identificar a alguien en su iglesia que pueda ayudar a traducir estos informes y ayudar a completarlos, ya que deben presentarse en inglés. Si tiene alguna pregunta o necesita ayuda, estamos aquí para ayudarle. Póngase en contacto con su administrador regional si tiene alguna pregunta.

Charge Conferences, are annual meetings with church leaders and their district superintendent or a presiding elder to review the business and mission of the local church. Each conference will review the previous year of ministry, complete essential church business and affirm goals for the coming year. Due to this unprecedented season we find ourselves in, all conferences this year will be charge conferences and not church conferences. Only key elected leadership will be joining the pastor and the presiding elder for the conference.

In GNJ, we foster collaboration by holding conferences in regional groups to push us beyond our own boundaries to make disciples for Jesus Christ for the transformation of the world. This year, however, all conferences will take place individually via Zoom, which allows for video or phone connection. Zoom information will be sent to churches as we get closer to September. These pages provide you with the resources you need to complete your paperwork by the September 21 deadline and to schedule your congregation to join in a day of inspiration and resourcing.

Paperwork Deadline for all Churches | September 21

Completing the paperwork and submitting it on time is a precursor to a fruitful charge conference. Starting early will make the task easier. It is the pastor’s responsibility to ensure all conference paperwork is completed properly and submitted by the deadline.

Charge Conference Report Checklist & Print List

  • Click here for a checklist of all required church conference reports.

Below are the reports that you should have available and in front of you during the Zoom charge conference.

  1. Previous Charge Conference Minutes/Special Charge Conference Minutes
  2. Directory of Officials
  3. Report of the Pastor
  4. Clergy Compensation Report/Housing Exclusion Resolution
  5. Trustees Report
  6. Fund Balance Report

Arena Access

The Arena database is where you will complete many, but not all of the conference reports. Different leadership roles will receive different logins depending on the report you are responsible for completing. It is important that you do not share your login with others.

To access Arena, please use this link: http://member.gnjumc.org/. If you are receiving a new login, please expect to receive this email during the week of July 1. Please check your spam and junk folders for this email if you do not see it.

Accessing Arena requires a username and password. Your leadership role determines the type of login you will use.

  • The church will continue to use the same login as last year. It will be emailed directly to the senior pastor, church council chair, trustees president, lay leader, and the church email address. This will give the church access to complete the following reports: Directory of Officials, Report of the Trustees, Parsonage Evaluation, and Congregational Appraisal.
  • The SPRC chair will continue to use the same login as last year. This login will be emailed directly to the SPRC chair. This will be different from the church login and will be used solely to complete the Church Profile report.
  • Pastors, Lay Servants, and Certified Lay Ministers are to continue using the same login as last year.


Click here for the charge conference agenda that will be used by the presiding elder of your conference.

Resources & Instructions

Based on feedback, GNJ has added detailed explanations and instructions to improve the overall user experience. It is highly recommended that you review the instruction and resources pages for assistance with completing the charge conference reports.

For more information, please contact your Regional Administrator:

  • Krystina Michalopoulos

  • Megan McKay

  • Le’Ora Stokes